The Allen Valleys Local History Group (AVLHG) is legally obliged to protect the personal information you provide to us. We only hold those details which we need to contact members, in as far as you are willing to supply those details. These details are normally only available to those officials of the club who need to have them, e.g., office holders in the committee.
Our legal basis for processing this data is our legitimate interest as a membership organisation. We use the data for the administration of your membership, the communication of information and the organisation of events.
If you are content with the information that we hold, how we process it, how we currently contact you, etc, then you do not need to do anything. If you would like to amend your privacy settings please contact the AVLHG Secretary at avlhg.secretary@gmail.com.
Read our full privacy policy for all members and non-members below.
Privacy policy: Allen Valleys Local History Group (AVLHG)
What data we collect
The personal data we collect from you includes:
- questions, queries or feedback you leave, including your email address if you contact AVLHG
- your email address, postcode and address if you sign up as a member or attend one of our events as a non-member where you sign an attendance form to that effect
Why we need your data
We collect your personal data in order to:
- respond to any feedback you send us, if you’ve asked us to
- send email alerts to users who request them
- monitor use of the site to identify security threats
- monitor the performance of the site to identify inefficiencies and errors
Our legal basis for processing your data
The legal basis for processing personal data in relation to site security is the legitimate interests of our members and other users, and our legitimate interests in ensuring the security and integrity of Allen Valleys Local History Group.
The legal basis for processing data collected by AVLHG is your consent.
What we do with your data
The data we collect is not shared with other agencies and bodies. We will share your data if we are required to do so by law – for example, by court order, or to prevent fraud or other crime.
We will not sell or rent your date to third parties or share your data with third parties for them to market to you.
How long we keep your data
We will only retain your personal data for as long as it is needed for the purposes set out in this document or for as long as the law requires us to.
We will:
- keep your email data until you unsubscribe
- keep your feedback data
- delete access log date which contains your IP address after 360 days
Children’s privacy protection
Our services are not designed for, or intentionally targeted at, children 13 years of age or younger. Should any child under the age of 18 attempt to join the Group, we require the consent of their parent/guardian and we adhere to our Child Safeguarding policy as set out in the Appendix to our Constitution.
Where your data is processed and stored
We run our systems to make sure that your data is as safe as possible at all stages, both while it’s processed and when it’s stored.
All personal data is stored in the European Economic Area (EEA).
How we protect your data and keep it secure
We are committed to doing all that we can to keep your data secure. We have set up systems and processes to prevent unauthorised access or disclosure of your data.
Your rights
You have the right to request:
- information about how your personal data is processed
- a copy of that personal data
- that anything inaccurate in your personal data is corrected immediately
You can also:
- raise an objection about how your personal data is processed
- request that your personal data is erased if there is no longer a justification for it
- ask that the processing of your personal data is restricted in certain circumstances
If you have any of these requests, please get in contact with our Secretary – avlhg.secretary@gmail.com
Links to other websites
AllenValleysLocalHistory.org.uk contains links to other websites.
This privacy notice only applies to AllenValleysLocalHistory.org.uk, and does not cover other services and sites that we link to. These services have their own terms and conditions and privacy policies.
Following a link to another website
If you go to another website from this one, read the privacy policy on that website to find out what it does with your information.
Following a link to AllenValleysLocalHistory.org.uk from another website
If you come to AllenValleysLocalHistory.org.uk from another website; we do not request – but may receive – personal information from the other website. You should read the privacy policy of the website you came from to find out more about this.
Contact us or make a complaint
Please contact us if you:
- have a question about anything in this privacy notice
- think that your personal data has been misused or mishandled
Privacy official
avlhg.secretary@gmail.com
Or via a letter to:
AVLHG Secretary
Wager House
Allendale
Hexham NE47 9AE
Changes to this policy
We may change this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.
If these changes affect how your personal data is processed, AVLHG will take reasonable steps to let you know.
Last updated: 4 August 2022